Title:  Operations Assistant (NJE)

Purpose of Position

This function is an entry level position to provide day-to-day administrative, functional and support to the  various Operations departments involved in the planning of NetJets flights. Employees are specifically assigned to one of the functional areas of the business after assessment of their technical profile and preference so they can develop a successful career in operations. The assessment during the initial training sessions.

Tasks and Responsibilities

Operational 

• Assist in the coordination of overflight/landing permissions, ground handling, slots, fuel, and additional services as required.
• Assist in the feasibility of flight requests in regards of performance, payload, airport and aircraft limitations/restrictions. 
• Assist in the assignment of aircraft and crew, ensuring the most efficient scheduling ensuring duty and flight time limitations scheme is adhered.
• Subcontract NJE flights considering the best aircraft option available within Managed Aircraft or Approved Vendor’s aircrafts to meet the flight requests placed by Owners guaranteeing the best combination of cost and quality as directed by the Subcontract Services Program Manager.
• Assist in the preparation and execution of the Ground Training, Simulator and Flight training events.
• Ensure flight crew licenses, qualifications and training records are kept accurately and maintained up to date. 
• Assist in tracking Flight Crew, Cabin Crew and Flight Dispatchers licences/attestations, medicals and qualifications expiry details in a timely manner, maintaining the Training Management Systems updated at all times.
• Assist with the qualification, renewal and revalidation of TRIs/TREs.
• Book hotel and ground transportation for NetJets employees
• Understand and enforce NetJets Travel Policy/ Travel Guidelines, pilot union agreements and supplier agreements

Admin

• Organise and execute the administrative and logistics tasks related to purchase orders and liaising with Accounts Payable for administrative procedures; 
• Liaising with external vendors regarding invoicing, mainly reconciliation of requested service vs. invoiced service; 
• Prepare essential documentation, updating internal document databases, and preparing relevant documentation as requested; 
• Manage file and records, such as mailing, scanning, filing, and photocopying, maintains copies of important documents; 
• Other duties can be performed subject to being within the same professional career, considered related or functionally linked. 

Education

Certifications and Licenses

Years of Experience

Core Competencies

Knowledge, Skills, Abilities and Other (KSAOs)

•    Preferential experience in a similar position in aviation industry;
•    Fluency in Business English (written and spoken);
•    Proficiency in MS Office.