Title:  T&E Report Auditor

Purpose of Position

Responsible for the day-to-day review of travel and expense claims for eligibility, as well the interpretation and application of the T&E Policies. The Travel & Expense Report Auditor plays a key role in the development and delivery of training, assists in the implementation and communication of any functional changes to expense reimbursement systems or procedures. The T&E Specialist will liaise with other NetJets Department representatives, auditors, and individual employees from diverse backgrounds to explain procedures and resolve problems.

Tasks and Responsibilities

• Process, review and approve all Concur reports submitted by all employees ensuring that all expenses are adequately justified according to company policies in place;
• Ensure that all incoming Internal and external customers queries are handled within a strict deadline of 24 hours to provide exceptional customer service;
• Process, review and approve invoices from Financials;
• Provides customer support to all levels of end-users using Global T&E system;
• Monitor and manage Concur open amount from employees;
• Support the recovery of invoices from Concur and Financials;
• Create, maintain and control new vendors in Financials as well update relevant info of the actual vendors in system;
• Prepare, validate and process Per Diems’ payments for crew members, in accordance with the crew roster;
• Prepare and integrate Airline files into Financials and the Individual and Fleet Credit Card monthly reconciliations;
• Support employees with regards to Per Diems, Credit Card and Expenses, helping them with all queries and guaranteeing both employee needs, and company procedures are met;
• Prepare and report the Catering and VIP monthly costs approved and report them to Billing Department for integration in ABS system and provide to the Accounting team the Monthly reclass and recharges between companies;
• Provide insights to the T&E Team Leader regarding improvements to the T&E policy and relevant procedures to ensure information is always clear and up to date to all employees.

Education

Certifications and Licenses

Years of Experience

Core Competencies

Knowledge, Skills, Abilities and Other (KSAOs)

• High school diploma;
• 3 years or more of experience in management systems, database systems and financial software;
• Fluency in Business English (written and spoken);
• SAP Concur knowledge
• Proficiency in MS Office.